Find Jobs with TalentLaunch

So sorry, this position is no longer available. Please go ahead and submit your application. We may have other positions that would be the perfect fit for you. Alternatively, you may want to apply to one of the following related jobs:

Administrative Assistant to COO 831326

Durham, NC 27703

Posted: 12/08/2025 Job Category: Manufacturing and Production Job Number: 831326 Pay Rate: $26.00 per hour

Job Description


Join a fast-paced, high-energy production team as a full-time Administrative Assistant in Durham, NC. In this on-site role, you’ll work directly with our Chief Operations Officer (COO) to track orders, manage reports, and coordinate documentation that keeps our production running on time. This is not a traditional office job—you’ll be active on the factory floor every day, surrounded by embroidery machines, forklifts, and production teams in motion.

If you’re tech-savvy, organized, and thrive in a dynamic environment, you’ll fit right in. You’ll use your Excel expertise, project management tools, and communication skills to keep the operation moving efficiently. Success in this role means being proactive, reliable, and comfortable using technology to solve problems and improve systems.

Compensation:
  • Starting pay: $26 per hour
  • 90-day and 12-month performance reviews with advancement opportunities

Work Schedule:
  • Full-time, on-site in Durham, NC
  • Overtime as needed during busy seasons
  • High season: January through June (Saturday work may be required through September)

Key Responsibilities:
  • Support the COO and operations leadership with real-time updates, reports, and project tracking
  • Walk the floor daily to monitor production, confirm order status, and check on materials and workflow
  • Coordinate internal documentation and communication between departments
  • Build and maintain Excel reports and dashboards
  • Use project management tools (Monday.com, Asana, or similar) to track tasks and deliverables
  • Manage documentation using Office365, SharePoint, and Zoho
  • Prepare meeting notes, task lists, and executive summaries
  • Identify opportunities to automate workflows and improve efficiency with AI tools
  • Collaborate closely with production, warehouse, and machine teams

Work Environment:
  • On-site at our Durham, NC production facility
  • Active factory and warehouse setting with embroidery machines, forklifts, and production equipment
  • Moderate to high noise levels and constant movement
  • Standing and walking required daily
  • Fast-paced, hands-on environment (not a quiet office setting)

Required Qualifications:
  • Bachelor’s degree
  • 3+ years of experience supporting senior or executive leadership
  • Experience working in an industrial or manufacturing environment
  • Advanced Excel skills (pivot tables, XLOOKUP, conditional formatting, filtering)
  • Strong knowledge of Office365 (Teams, SharePoint, OneDrive, Outlook)
  • Familiar with project management tools (Monday.com, Asana, Trello)
  • Experience with Zoho, Dynamics 365, Bitrix 24, or similar systems
  • Comfortable learning and using AI tools (ChatGPT, workflow automation)
  • Excellent communication, organization, and follow-up skills
  • Able to stand, walk, and move safely around production equipment
  • Self-starter who embraces new technology

Excel Proficiency Test: Candidates must complete an Excel skills test during the interview process.

If you’re ready to take on a hands-on, technology-driven administrative role in Durham, NC, apply today. We’re hiring immediately!


 

Protect Yourself from Job Scams

We’ve seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information—such as your Social Security number or banking details—outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment.

All official communication will come from verified company email addresses or phone numbers. If something seems suspicious, trust your instincts and don’t engage.

Learn how to spot job scams and protect yourself here.

Equal Opportunity Employer:
TalentLaunch provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. TalentLaunch will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Durham, NC

Ready to embark on your next career adventure? Explore our job opportunities in and around Durham, North Carolina, a vibrant city nestled in the heart of the Research Triangle. Known for its booming tech industry, top universities like Duke and UNC Chapel Hill, and a thriving arts scene, Durham offers an inviting blend of Southern charm and innovation. Imagine working just minutes away from the stunning Duke Gardens, catching a show at the Carolina Theatre, or cheering on the Durham Bulls baseball team at the historic Durham Bulls Athletic Park. With its culinary delights, including top-notch BBQ joints and food trucks, along with easy access to outdoor activities at the Eno River State Park, Durham promises a fulfilling work-life balance for those seeking new career opportunities. Explore our listings today and discover why Durham is the perfect place to grow your career.